Equip your remote employees properly no social charge ceiling, no card, no upfront costs
WellMind automates the Remote Work Allowance: furniture, internet, electricity, office equipment. Your employees submit their actual invoices, our AI checks eligibility, and the reimbursement goes directly to their bank account. Zero upfront costs, zero voucher system, zero restricted network.
How it works
Three simple steps to reimburse remote working expenses in full compliance
The company configures the allowance
Set the monthly amount per employee based on the standard exemption rate (€2.70 per remote working day, up to €59.40/month for full-remote) or a fixed amount aligned with your company's remote work agreement. The budget is credited automatically each month.
The employee submits their actual invoices
Your employee uploads their real supporting documents in WellMind: internet bill, electricity invoice, furniture order, office equipment. Any supplier accepted — no closed network, no prepaid voucher to use.
AI validates eligibility, transfer is triggered
Our AI analyses each document, verifies compliance with applicable exemption rules, and triggers the reimbursement by SEPA bank transfer directly to the employee's bank account. The company is charged only on validated expenses.
Benefits for everyone
A win-win arrangement for the company and its remote employees
For your employees
Reimbursement for their actual expenses
Your employees are no longer limited to a merchant network or vouchers redeemable at a handful of stores. They submit their actual invoices and receive the money in their account.
Zero upfront costs
Reimbursement is triggered as soon as the AI validates the invoice, directly to the bank account connected via Open Banking. Employees spend nothing from their own funds and don't wait for the next payslip.
Full coverage of remote working expenses
Internet, electricity, office furniture, computer equipment, office supplies, consumables: all expenses officially recognised as remote working costs are eligible under the WellMind allowance.
For your company
No annual social charge exemption ceiling
Unlike many other employee benefits, the Remote Work Allowance is not subject to any overall annual exemption ceiling on social charges, provided the amount respects the standard daily rate (€2.70 per remote working day, or €59.40/month for full-remote).
Automated management, guaranteed compliance
WellMind automatically generates all documents required for a tax or social charge audit. No more manual invoice collection or tracking spreadsheets. Your HR team has full, real-time traceability.
A decisive argument for recruiting and retaining talent
1 in 2 managers turns down a role without a remote working option. A well-managed and clearly communicated remote work allowance becomes a differentiating recruitment argument and significantly reduces employee turnover.
WellMind vs. traditional solutions
Compare our real-invoice approach with remote work vouchers and prepaid cards
| Remote work voucher / Card | Wellmind | |
|---|---|---|
| Employee upfront cost | Yes, employee pays first | No upfront cost |
| Supplier choice | Partner merchant network | Any supplier, any store |
| Payment method | Paper voucher or prepaid card | Automatic SEPA bank transfer |
| Document validation | Manual or non-existent | Automatic, by AI |
| Deployment time | 2 to 4 weeks | 24 hours |
| Cost to the company | Management fees + commissions | Free up to 10 employees |
They transformed their remote work policy
"Our employees work from all across the country. With our previous solution's vouchers, half of them couldn't find anywhere to use them locally. With WellMind, everyone uploads their internet or electricity bill and gets reimbursed directly. Usage jumped from 40% to 94%."
"Setup took one day. The most convincing part for us: the AI checks the compliance of every invoice, so we have perfect traceability with zero administrative effort. If we're ever audited, everything is exportable in one click."
"I was able to claim back my standing desk, my fibre broadband subscription, and part of my electricity bill — just by uploading my invoices in the app. The transfer hits my account within 24 hours. Transparent and effortless."
Frequently asked questions
Launch your Remote Work Allowance in 24h
Free up to 10 employees. No commitment. Standard exemption rate applied automatically.